Free tool, writing and publishing
Journal cover letter generator
An editable cover letter built from your paper’s facts.
Fill in the journal name, your paper title and the main finding, and you will get a cover letter for submission that you can edit, copy or download as Word.
Many times the handling editor reads the cover letter before even opening the manuscript. The same few mistakes keep coming up in these letters. Some scholars forget to change the journal name from their last submission. Some paste the abstract as it is into the letter. And quite a lot of letters never tell the editor why this particular journal was chosen. What the generator does is keep your letter short, and it puts your own facts in the order most editors are used to seeing.
Not sure the answer fits your study? WhatsApp us or call, and we’ll look at it with you.
How the tool works
Please note that nothing in the letter is invented by the generator. Whatever you type, it arrange in a fixed order and gives each part its own paragraph.
- On top you will see today’s date written the Indian way (20 October 2026), and under that “Dear Editor”, unless you gave the editor’s name in the first box.
- The request paragraph comes next. It names the journal, gives your title in quotes and says the article type, with “a” or “an” chosen correctly.
- After that your main finding is written, and it begins with “In this study, we found that”. Some scholars type “we found that” in the box themselves. No problem, we strip that out, otherwise the letter would say it two times. The optional box on what earlier work didn’t show, if you used it, comes in just after the finding line.
- Then the journal fit, which is your own reason in your own words, placed after the opening “We believe the manuscript suits” and the journal’s name.
- The declarations paragraph says that your paper is unpublished and that it is not under consideration with any other journal. Tick the approval box and you get one more line saying all authors approved it. Your conflicts and funding lines follow, and if you left conflicts empty the letter simply declares that there are none.
- In the end of the letter there is a one-line closing, with your name, affiliation and email kept below as signature.
Seven fields are compulsory. These are the journal, title, article type, main finding, why this journal, your name and your email. The box which says no other journal is considering the paper has to be ticked too. Suppose you untick it, the generator will not make the letter at all, since the letter would then be saying something false.
You will see the letter on the same page itself. Below it are two buttons, Copy and Download as Word. We build the Word file in your browser only, and the font is Times New Roman 12. Sometimes the Word library does not load, and in that case you get a plain text file having the same letter.
In the main finding box we suggest one plain sentence with some number in it. Like “among 412 small retailers, trust mattered more than cost”. In the journal fit box, avoid general praise. Mention a recent paper of theirs on a close topic, or a theme their editors keep publishing on. If your paper itself still needs shaping, our guide to turning a chapter into a paper may help.
Questions scholars ask
Do editors actually read cover letters?
Yes, mostly the editor who first handles your submission reads it, and it shapes the first impression. Of course a weak paper won’t get accepted just because the letter is nice. But we have seen careless letters spoil the chances of good papers also. When the letter names the wrong journal or the wrong editor, the editor immediately thinks the same paper is going around to many journals.
Should I say the paper comes from my PhD thesis?
This depends on the journal, so first look at its policy. Some journals say in plain words that a thesis in a university repository is not prior publication. Some others want to be told about it. Many submission forms have a question about earlier versions, and if yours has one, give the answer there. Add a line in the cover letter only if the author guidelines ask you to.
What if I can’t tick the “not under consideration elsewhere” box?
In that case hold the submission for now. Almost all journals do not allow one paper to be under review at two places at the same time. Write to the first journal and withdraw the paper formally. Once they confirm in writing that it is withdrawn, you are free to send it to the second journal.
Can I write the letter for several co-authors?
Yes, you can. It is written with “we” for the whole author team, and only the corresponding author signs it. Keep the box about every author approving the submission ticked only when all of them have actually agreed.
Is my information saved?
No. The letter gets made inside your own browser. On our server we only log the fact that someone generated a cover letter, and your informations or the letter text are not kept.
Stuck on a chapter? Talk it through with us.
Call or WhatsApp, say where you are in your thesis, and we’ll tell you plainly what kind of help makes sense, if any.